Amy,

Here are the primary responsibilities of the Chair as currently written in the draft constitution:

• Appoint a Local Arrangements Chair to host the Group’s annual meeting;
• Serve on the Scientific Committee for the annual meeting;
• Produce an annual accomplishment report summarizing the Group’s activities for that year, which is to be distributed to the membership;
• Oversee production of accomplishment reports for activities sponsored by external organizations;
• Ensure adherence of the Group to this Constitution, and propose amendments to the Constitution as appropriate.

The primary responsibility of the Vice-Chair is to lead the Scientific Committee for the Group’s annual meeting. The Vice-Chair may also act on behalf of the Chair in cases where the Chair is unable to fulfill his or her responsibilities.

The Secretary-Treasurer serves as the chief fiscal agent and membership coordinator of the Group. The Secretary-Treasurer documents the financial holdings and activities of the Group, and maintains the Group’s membership directory. The Secretary-Treasurer is responsible for summarizing recent financial and membership activities at Group annual meetings and as otherwise requested by the Chair.

The primary responsibilities of the Communications Officer are to maintain the Group web site (URLs – http://pestrisk.org and http://www.pestrisk.net) and to send meeting announcements and other information of interest to Group members. The Communications Officer is responsible for the currency and accuracy of the web site content (which must include this Constitution document), and has the authority to modify the web site when deemed appropriate by the Executive Committee.

If we go with five officers, the fifth will either be a student representative (exact duties not defined yet), or the Secretary-Treasurer position will be split in two. Looking elsewhere on the forum, it seems there’s support for a student rep.